Limited Attendance and Waiting Lists
Learn how to cap RSVPs for an Event, offer a waiting list, and manage attendance without overcrowding.
Limited Attendance allows you to set a maximum number of people who can RSVP to your Event.
Once that limit is reached, additional users can join a waiting list and will be notified if a spot becomes available.
This helps you manage group size without turning people away completely.
Overview
Limited Attendance allows you to set a maximum number of people who can RSVP to your Event.
Once that limit is reached, additional users can join a waiting list and will be notified if a spot becomes available.
This helps you manage group size without turning people away completely.
How It Works
- You enable Limited Attendance when creating an Event
- You set the maximum number of attendees
- Users RSVP until the limit is reached
- Additional users are offered a spot on the waiting list
- If someone cancels, the next person on the waiting list is notified
When to Use Limited Attendance
This feature is ideal for gatherings where space or structure matters.
Common examples:
- Dinner parties
- Game nights
- Poker games
- Small group activities
- Events with limited seating or equipment
What Attendees Experience
Before the limit is reached:
- Users can RSVP normally
After the limit is reached:
- Users can join the waiting list
- They are notified if a spot opens up
This creates a smooth experience without confusion or overcrowding.
Why It Matters
Limited Attendance helps you create better gatherings by:
- Maintaining the right group size
- Ensuring the experience matches your intent
- Avoiding overcrowding
- Keeping things comfortable and manageable
- Supporting fairness
- Giving everyone a chance if plans change
- Increasing commitment
- Limited spots often encourage quicker decisions
Best Practices
- Set a realistic capacity based on your space or activity
- Use it for events where group size truly matters
- Communicate clearly in your event description if needed
- Be mindful of waiting list users because cancellations can help others join
Example Flow
- You create a game night with a limit of 6 people
- Six users RSVP
- Additional users join the waiting list
- One person cancels
- The next person on the waiting list is notified and can join
Tips
- Use Limited Attendance for smaller, more intentional gatherings
- Combine it with clear event details to set expectations
- Don't use it unless it adds value because it is meant to support the experience, not restrict it unnecessarily
Summary
Limited Attendance gives you control over group size while keeping the door open for others.
It allows you to:
- Set clear limits
- Manage your event comfortably
- Offer a fair path for others to join