Minimum Participants in Event Proposals

Overview

Minimum Participants is a setting used when creating an Event Proposal.

It defines how many people need to show interest before the proposal moves forward and becomes a real, scheduled event.

This ensures that events only take shape when there's enough interest to support them.

Step 1: Set the Minimum

When creating your Event Proposal, you choose a number of participants required.

Example:

Minimum Participants: 5

This means at least 5 people must express interest before the proposal progresses.

Step 2: Gather Interest

Your circle members can:

• View the proposal
• Indicate that they are interested

As people respond, the count increases toward your minimum.

Step 3: Threshold Reached

Once the minimum number is reached:

• The proposal is ready to move forward
• You can proceed directly to creating the Event
• Or continue to timing selection if enabled

Step 4: Voting on Dates

You can enable the Voting on Dates option in the same form.

If enabled:

• Interested participants can vote on preferred times
• You set the available options
• You define how many votes are needed

Once enough votes are received:

• The proposal becomes an official Event
• The selected time is applied

Step 5: Event Becomes Official

After the required conditions are met:

• The proposal converts into a scheduled Event
• Your circle can RSVP as usual

Why Minimum Participants Matters

This feature helps you plan smarter.

Benefits include:

• Validate interest first

Avoid committing to events no one can attend

• Match the activity to the group size

Ensure the experience works as intended

• Reduce cancellations

Events start with real momentum

• Save time and effort

Only plan when it's worth it

When to Use Minimum Participants

Use this feature when your event depends on group size.

Common examples:

• Poker night (needs a minimum number of players)
• Group dinner (works best with a certain size)
• Team activities or games
• Any event that requires coordination

Choosing the Right Number

A good rule of thumb:

• Set the minimum to the smallest number that makes the event worthwhile
• Avoid setting it too high unless necessary
• Think about what makes the experience feel "complete"

Example Flow

You propose "Friday Poker Night"

You set Minimum Participants to 5

Five people show interest

You enable Voting on Dates

The group votes on the best time

The event becomes official

People RSVP

Best Practices

• Keep your minimum realistic and achievable
• Combine with Voting on Dates when timing is uncertain
• Use it for events that require coordination
• Keep the proposal simple and clear

Summary

Minimum Participants ensures your Event Proposal only moves forward when there's enough interest.

It allows you to:

• Validate demand
• Plan with confidence
• Create better, more successful gatherings